For Instructors

Enrollment Verification is required for all sections in order to comply with federal regulations associated with eligibility rules for federal financial aid, S&T scholarships, and graduate assistantships.

This is not a requirement to take daily attendance (though that is one acceptable method of verifying attendance).

Students are considered to have attended or participated in the course if they have demonstrated (and you can document) one of the following acceptable academically related activities:

• Physically attending a class with direct interaction
• Submitting an academic assignment
• Taking an exam, interactive tutorial, or computer-based instruction
• Attending a school-assigned study group
• Participating in online discussion about academic matters
• Initiating contact with a faculty member to ask about subject studied
  
  

Please note that students simply logging into a Learning Management Solution (LMS) such as Canvas is not considered confirmation that a student has begun attendance or participation in the course.

Things to remember: 

• If attendance is taken verbally or through student sign-in during on-campus, class sessions and attendance rosters are circulated for student signature, they must not include student ID or other personally identifiable information per FERPA.

Within each enrollment verification survey, you will be given the option to flag a student to be dropped from your course. You will only need to flag students not attending the course. 

For each student that you flag, there are two options:

• Drop for never attending class.
• Drop for stopped attending class.

For students not listed on the survey:

Please be sure to check for students that are attending the course that are not listed on the survey, if the student is not registered in Joe’SS they will not show up on the survey.

Please send these student names in an email to Evie Evie Sherlock at esdk3@mst.edu.

Dropping Students After the Enrollment Verification Survey Has Closed

If an instructor needs to drop a student from a course for excessive absences after the Enrollment Verification Survey timeframe, they should do the following:                                                                                                                         

1. Log onto S&T Connect https://sandtconnect.mst.edu/ and raise an Attendance Concern Flag for the student.
2. If the student does not resolve the attendance issues with the instructor after the Attendance Concern flag is raised, the instructor should log into S&T Connect (at least 48 hours after the first flag has been raised) and raise the Attendance Warning Flag.
3. If the student still does not resolve their attendance concern with the instructor, the instructor should email Evie Sherlock (esdk3@mst.edu) stating that they have raised the two attendance related flags within S&T Connect with no resolve and that the student should now be dropped.
4. We wait another 48 hours to allow the student time to reach out to the instructor (and/or allow time for the instructor to notify us that the student should be allowed to remain in the course).
5. We then verify the flags raised, process the drop (using the date of the first flag raised), and close the flags.

*Student(s) will not be dropped unless all three steps above are completed.

While within the two-day grace period:

• We will accept an email to remove the flag without dropping a student and close the flag with the notation that the student was not dropped.
• You may also remove the flag

After the two-day grace period:

If you need to reinstate a student that has been dropped, please contact Evie Sherlock, esdk3@mst.edu, to have the student reinstated.