For Advisors

Some of your profile, such as your contact information, is imported from your LMS or SIS. You have the ability to edit other parts of your profile, such as your biography.

To edit your bio:

1. Click on your name in the top navigation bar. 

2. Edit your contact information, and select the email address where S&T Connect notifications should be sent.

3. Upload a photo to help students put a face to your name. To upload, complete the following steps:

• Click the Upload Photo link.
• Browse for a photo on your desktop (JPG, GIF, or PNG).
• Click the Upload Now button. 

4. Provide information about yourself. This information will appear to students who can make appointments with you in S&T Connect.

5. Click the Submit button to save your updates. Note that each tab within the Profile has its own Submit button. Be sure to save changes on each tab.

The first time you log into S&T Connect, you are provided with a ‘wizard’ to walk you through setting up your office hours, which enables students to schedule time with you. If you do not wish to complete the wizard just yet, check the box labeled “Show me this Office Hours Setup Page again next time I login if I don’t have any Office Hours”, and then click the Close button.

If your office hours vary weekly, follow the link labeled “If your office hours don’t repeat weekly, click here”.

 If your office hours recur:

1. Indicate the day(s) you hold office hours by checking the boxes for each day of the week.
2. Specify the start and end time for the day(s). 
3. Set the location of the office hours. You will be able to setup multiple office hour locations in your profile later. Enter details such as building, room number or phone number. You can also enter special instructions such as a phone conference code.
4. Click the Set up Office Hours button.

To set up additional office hours or make any changes, click Appointments at the top of any page. Here you will find links to Add Office Hours, Add Appointment and Add Group Session.
Use the Scheduling Wizard to map out your availability for an entire week or the entire term.

After completing your Institutional Profile, you will need to set up your preferences for appointment notifications and tracking item notifications.

1. Click on Email Notifications tab.
2. Select your preferred Appointments Notifications.
3. Check "Read busy times from my external Exchange calendar checkbox" to sync your Outlook Exchange calendar with your S&T Connect calendar.
4. Select your preferred Tracking Item Notifications.
5. Click Save button.

NOTE:  If you do not have an Exchange mailbox and calendar, you can select  "Read busy times from my external Google calendar" and then click on Click here to complete your calendar sync.  (Refer to Share Your Google Calendar)

To sync your Microsoft Exchange calendar with S&T Connect:

1. In Microsoft Outlook, select Calendar view.
2. Place your cursor under My Calendars, and right click your mouse.
3. From the menu, select Properties.
4. On the Calendar Properties window, select Permissions tab.
5. Click on Add, and the Add users window appears.
6. Click on More columns radio button.
7. Enter O365 Starfish in the Search field, and click Go to populate the name.
8. Click Add.
9. Click OK.
10. In the Permission Level field, select Reviewer.
11. In the Read field, select Full Details.
12. Click OK.
13. Return to the menu button in the top left hand corner.
14. Select Email notifications from the drop down menu.
15. Under Appointment notifications please click the box for "Read busy times from my external Exchange Calendar".

To import free/busy time into S&T Connect from your Google Calendar, you must share your calendar with S&T Connect. To share, complete the steps below:

1. In Google Calendar, click on the menu to the right of the calendar you want to share.
2. In the menu that opens, select Calendar Settings option.
3. Scroll down to Private Address field, and select ICAL button.
4. Copy the private URL provided by Google, and paste it in the related field in your S&T Connect profile.

Schedule from the Add Appointment button

• Click Add Appointment button at the top of your Appointments tab or the Home page. This will open the Create Appointment dialogue to which you can add the details of the meeting.

Schedule from within a Student Folder

• Click Add Appointment icon or from within the Student Folder icon. When this option is selected, the student will be populated for the Create Appointment dialogue, and you can add the remaining details of the meeting.

Schedule from an Existing Office Hour Block

• If you are in the Day or Week View of your Starfish calendar, you can click the green plus icon in an existing block to schedule an Appointment at that time, and you can add the remaining details of the meeting.

*For all of the above, you will need to add meeting details for the appointment.

Hover over the appointment (calendar) icon associated with the desired appointment to open the appointments pop-up card. From that card, select the Outcomes button from the menu to record outcomes from the meeting.

From the Outcomes tab, you can record the details of the meeting, including the start and end time, attendance, and comments from the meeting.

A meeting may start or end before or after the scheduled time. In these cases, you can add the actual start and end time of the meeting on the Outcomes tab to account for the actual time the meeting occurred. Click on the Scheduling tab associated with the appointment to see the originally scheduled time.

Check the box labeled Student missed appointment to indicate the student did not show up for the appointment.